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INFORMATION FOR ALL VENDORS ADDITIONAL INFORMATION FOR FOOD VENDORS
The
20th annual Hills Garlic Festival, sponsored by the Hills
Recreation Society, will be held in
New Denver on Sunday,
September 9th from 10 a.m. - 5 p.m.
Once again the Garlic Festival will be at Centennial Park by
beautiful Slocan Lake and will feature 165 vendors, great food, live
music, and kids’ entertainment. Our
theme is “Homegrown,
Homemade, Organic”. Your
products must be grown, produced, or crafted in Canada. (If you are
unsure as to whether you meet these criteria please contact the
Coordinator). Any
vendors selling imported products will be asked to remove them
immediately without refund.
We
expect to welcome over 5000 people to the 2012 event. We keep the
total number of booth spaces the same as we want to maintain the
flavour and keep it worthwhile for vendors.
A few things to keep in mind:
To guarantee a spot from last year, 2011 vendors should register by sending in the appropriate booking form and payment in advance by March 31st. After that date, any unpaid spaces will be available to new vendors. If you would prefer a different space, please indicate the new section, and we will try to accommodate changes after March 31st. If you cannot meet this deadline, please contact the Coordinator. If
30% or more of your sales is from prepared, consumable-on-site food,
you must register as a
food vendor. Food
vendors are required to send a copy of their temporary or mobile
food service permit (or a letter from the Interior Health Authority
indicating a permit is not required) by August 31. They can be faxed
to 1-250-358-7925. Please refer to the IHA guidelines linked from
our website. Please
indicate your requirements and send the appropriate booking form
with a cheque or money order, payable to the Hills
Recreation Society. Send
to: Ellen Kinsel A receipt will be mailed to you when space has been assigned. Please note we cannot accept post-dated cheques. You will be charged $10 for any cheques that “bounce,” to cover the bank fees we have to pay. Sharing Booth SpaceThe booking form includes a request for information regarding all vendors sharing a space. If you register as a single vendor and decide at a later date to share your space, you must inform the Coordinator. Some products may not be accepted for sharing (for example, we don’t want to end up with too many people selling pottery), and we want to be fair to those who have been on the waiting list for a long time. You are responsible for ensuring all products in your booth meet our policy for no imported goods. An additional registration fee is charged for each vendor in the shared space. Waiting ListWe carry over our waiting list from last year
and have a number of
potential vendors in each product category. We reserve the right to
manage the waiting list so as to maintain our current product mix
and limit competition in any product category. Priority is given to
vendors from the East/West Kootenays and Boundary region. Notice
will be posted on the website if/when the waiting list is open for
new applications. Refund Policy
Our fee structure now includes a $25
non-refundable registration fee. Refunds of remaining fees paid are
issued when the booth space is filled with another vendor from the
waiting list. No refunds are available to vendors who cancel within
48 hours of the event. Friends
of vendors other than those directly involved in sales should pay
the Festival entry fee at the gate. Due to Health
Regulations NO DOGS are permitted on site. It is annoying
to other vendors and customers to listen to barking dogs when they
are left in the parking area or other space outside the festival. PLEASE
LEAVE YOUR DOGS AT HOME.
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